State Hosts Community Forum on Future of Disability Services – PCC Portland December 15 and 16, 2015

Press Release from the State of Oregon:

The Office of Developmental Disability Services (ODDS) is hosting two Community Forums in Portland to discuss the vision for the future of services for people with intellectual and developmental disabilities. Ensuring the principles of self-determination is the core of our vision.

Who:
People with intellectual and developmental disabilities who receive services and their families, as well as providers, Community Developmental Disability Programs (CDDPs) and Support Service Brokerages are encouraged to attend. (Brokerage​s provide services to eligible adults living in their own or their family’s home to help them remain in their homes and be engaged in their communities.)

When:

  • Tuesday, Dec. 15, 5:30 to 8:30 p.m., for people with intellectual and developmental disabilities who receive services and their families
  • Wednesday, Dec. 16, 1 to 4 p.m., for CDDPs, Brokerages and Providers

Where:
Portland Community College, Cascade Campus, Moriarty Auditorium, 705 N. Killingsworth Street, Portland.

What:
There will be a short presentation followed by a group discussion. This is one in a series of Community Forums throughout the state.

For information about upcoming Community Forums: www.oregon.gov/dhs/DD/Documents/ODDS%20Statewide%20Community%20Forums%20Schedule.pdf.

For more information about the Office of Developmental Disabilities Services: www.oregon.gov/DHS/dd/Pages/index.aspx.

If you have a disability and need this document in another format, please send an email to DHS.Forms@state.or.us or contact the Office of Document Management at 503-378-3523;

TTY at 503-378-3523.

To find the closest DHS office, go to www.oregon.gov/dhs or contact 211Info for help. You can contact 211Info by dialing 2-1-1, visiting 211info.org online, texting your zip code to 898211, or e-mailing to help@211info.org.

Policy Change Announced: Limit on PSW Hours on a Per-Customer Basis Beginning This Fall

The State of Oregon Department of Human Services has announced another change planned for disability services in our state.

Starting September 1st, 2015, Personal Support Workers may not be newly authorized to provide more than 50 hours per week of services to a single individual receiving brokerage services. For those currently working more than 50 hours per week, their allowable work hours will be reduced at the time of the customer’s annual ISP. (Note: PSWs may still work more than 50 hours across multiple customers, just not for the same customer. The cap is at the ISP level, not the provider level.)

In a Policy Transmittal released at the end of June, the Oregon Department of Human Services explained that the policy “is being implement to position Oregon for anticipated regulation changes associated with the Fair Labor Standards Act.” Historically, domestic workers have been exempt from overtime. The FLSA changes that.

INW will be contacting affected customers and providers quarterly, prior to the customer’s annual plan renewal.

If you are interested in reading about the changes in the meantime, please read the transmittals listed below.

*This post was updated   09.12.2015 to reflect the most recent information related to the change.

 

 

INW Celebrates 8 Years as an Oregon Support Services Brokerage!

eight yearsToday marks the eighth anniversary of Independence Northwest as a support services brokerage serving Oregonians with intellectual and developmental disabilities! We couldn’t be more proud of the people we support, the services we provide, and the organization we have become.

In the summer of 2007, a small group of people with a vision to provide the best possible home and community based services to the Portland metro area I/DD community came together. We rented an old dilapidated firehouse on Alberta and MLK in NE Portland and spent weeks dusting out the cobwebs, painting the walls, and creating a grassroots space. We developed a mission, brought in fresh talent to the I/DD field, and enrolled 450 people into services in a very busy first year and a half.

A lot has changed in the eight years since, but what hasn’t changed is our values, our purpose, or our service to the community. We still very much believe in the principles of self-determination, in the right of self-direction, and in the power of customer and family-led services.

Entryway to Original INW Building

The historic 1920s firehouse on MLK and Alberta where INW started up. The building was demolished a couple of years back.

I’d like to acknowledge the folks responsible for eight years of INW. Huge gratitude and respect goes to my co-founders Erin and Spence, our inaugural team of board members and staff (Martha, Rita, Maggie, and Beri), our senior employees (Rob, Jess, and Carie), and our tremendous staff (Finch, Rachel, Brenda, Chris, Dana, Angie, Jenny, Jamie, Hans, Lindsay, and Melody.) Thanks for your dedication, passion, and resilience – particularly over the past couple of years.

Special thanks to our board of directors for their guidance and support – we couldn’t do it without you, Marsha, Diann, Corinne, Linda, and Kaaren. Additionally, great appreciation goes  to our partners in the field: Personal Support Workers, Independent Contractors, Behavioral Consultants, provider organizations (large and small!), our fellow brokerages statewide, local county and Region 1 staff, school and local VR colleagues, and our policymaking and legislative partners in Salem.

We make this happen together.

Thank you for allowing Independence Northwest to be part of Oregon’s intellectual and developmental disability history.

Best to you and yours,

– Larry Deal, Executive Director

 

Heads Up, PSWs: Early Billing Date in July

Please note that in accordance with the State PSW Payroll Calendar, the PSW submission date in July 2015 is Thursday, July 2nd.  That’s really early. Monthly due dates have been pushed earlier and earlier in the past couple of years, and the Fourth of July holiday has historically caused a bit of a squeeze on billing timelines even in the best of times. Those two factors have combined this year to create the first time in brokerage history that providers have been asked to have their timesheets and invoices to us by the second of the month.

We no longer have any control over due dates or pay dates, so we want to do everything we can to publicize this very early due date to ensure that everyone gets paid on time. Please help us spread the word about the July 2nd due date by sharing this information with your PSW friends and colleagues. We rely on our community partners to help us communicate and you always come through for us. We appreciate it!

 

 

 

We Need Your Help: Brokerage Case Management Funding Faces Reduction Next Week

Dear Customers, Family Members, and Providers,

I’m writing you to ask for your help.

On Monday, Legislators meet to make final budget decisions and Brokerages statewide may receive cuts to our administrative and case management funding. Your support can make all the difference in making sure that doesn’t happen.

If you have a spare couple of minutes between now and Friday, we would greatly appreciate your support. A quick email to the legislators listed below or just a call to their offices will go a long way. Ask them to support “funding of the Workload Model at 95% and no less!”

I have come to know many of you over the past couple of years as INW has done outreach to the community, educating hundreds and hundreds of community members on the systemic changes, specifically the K Plan (Community First Choice Option). While the K Plan has brought a lot of funding into the system to pay for direct services, it has not added a penny to our administrative budgets. Personal Agents who were supporting 45 people historically managed about a half million dollars in Medicaid funds on behalf of customers and providers. Today, many manage double, triple, and quadruple that. Think about the way you’ve seen your plan or the plans of others change over the past two years and multiply that by 7,800, the number of people brokerages serve statewide. The change has been huge. Add to that the Adult Needs Assessment requirement, the unfunded burden of the eXPRS payment system implementation, our Personal Agents now entering timesheets on behalf of many providers, the state’s change to a much longer and more complicated ISP, and enormous systemic shifts, and we are in no place to take a statewide reduction in funding. I believe that some lawmakers may be confusing the K increase with an overall funding increase and it’s just not the case.

I have included a couple of example letters you might use as a template for your email or as a script for your phone call. If you could contact the legislators listed below (whether you live in their district or not) it would be great! If you’re interested in additional details about the Workload Model issue, check out this in-depth explanation: Brokerage Reductions at 90%.

The importance of your support is immeasurable to us right now. I wouldn’t ask for last-minute action if I didn’t believe it could change the future. Your voice will make all the difference between a continued move toward better and more person-centered services versus a world where we may be looking at increased caseloads and a reduction in overall quality for a system known for its innovation, responsiveness, and vision. Our system has taken enough hits this past biennium.

Best to you and yours and thank you again for your support and the opportunity to serve this community.

Larry Deal
Executive Director

 

Legislators to Contact

Representative Deborah Boone Rep.DeborahBoone@state.or.us 503-986-1432
Representative Alissa Keny-Guyer Rep.AlissaKenyGuyer@state.or.us 503-986-1446
Representative Nancy Nathanson Rep.NancyNathanson@state.or.us 503-986-1413
Representative Andy Olson Rep.AndyOlson@state.or.us 503-986-1415
Representative Duane Stark Rep.duanestark@state.or.us 503-986-1404
Senator Alan Bates Sen.AlanBates@state.or.us 503-986-1703
Senator Elizabeth Steiner Hayward Sen.ElizabethSteinerHayward@state.or.us 503-986-1717
Senator Jackie Winters Sen.JackieWinters@state.or.us 503-986-1710


SAMPLE LETTER FROM CUSTOMER/FAMILY MEMBERS

Dear LEGISLATOR,

I am a customer of OR a family member of a person who receives brokerage services for people with IDD (intellectual and developmental disabilities) here in Oregon. I understand that you are making budgetary decisions next week regarding funding for case management. PLEASE FUND BROKERAGES AT THE 95% WORKLOAD MODEL LEVEL – AND NO LESS.

While the Community First Choice Option (K Plan) brought more services to me/my family, it did not add any additional funding for brokerages to administer double and triple the services they have administered historically. We need to know that our brokerage Personal Agent will be responsive when we need him/her. If you reduce funding, we know that increased caseloads are likely. That means we won’t have access to the services we need as quickly. Some of the services I receive right now are: __________________________________. The time I need my brokerage support the most is to help me ______________________________.

Statewide, brokerages have experienced huge increases in workload related to the K Plan, the state’s much more complicated ISP, the eXPRS payment system, and all the paperwork changes. I rely on these services to live an independent life in the community. Please fund brokerages fairly in the next biennium – 95% and no less.

Thank you for your consideration and your service.

YOUR NAME

_________

SAMPLE LETTER FROM PROVIDER/PERSONAL SUPPORT WORKER

Dear LEGISLATOR,

I am a Personal Support Worker/Employee/Provider of services for a person who receives brokerage services for adults with IDD (intellectual and developmental disabilities) here in Oregon. I understand that you are making budgetary decisions next week regarding funding for IDD case management. PLEASE FUND BROKERAGES AT THE 95% WORKLOAD MODEL LEVEL – AND NO LESS.

While the Community First Choice Option (K Plan) brought more services to the people I serve, it did not add any additional funding for brokerages to administer double and triple the services they have administered historically. We need to know that the brokerage Personal Agents we work with will be responsive when customer needs arise – including processing payment to providers like me. If you reduce funding, we know that increased caseloads are likely, meaning slower response time for getting essential needs met. As a provider, I rely on the brokerage for ___________________________________________.

Statewide, brokerages have experienced huge increasing in workload related to the K Plan, the state’s much more complicated ISP, the eXPRS payment system, and all the paperwork changes. The people I support rely on these services to live an independent life in the community and my livelihood is reliant on this program. Please fund brokerages fairly in the next biennium – 95% and no less.

Thank you for your consideration and your services.

YOUR NAME

 

State to Hold Info Call for Families Re: Entry into Sheltered Workshops (06.17.2015)

The Office of Developmental Disability Services (ODDS) will be holding an informational phone call about the upcoming policy changes for entry into sheltered workshops for individuals and their family members/support people on Wednesday, June 17, 2015 from 9:00 – 10:00 AM.

The purpose of this call is to discuss:

  • Upcoming changes to entry into sheltered workshops
  • How these changes will affect you or your family members/support people
  • Effects on those already working in a sheltered workshop
  • Effects on those not working in sheltered workshops
  • Other employment services that are available
  • Answer your questions

To call in please use this conference line:  800-260-0702 and enter guest code 361647

Additional Resources:
Entry into Sheltered Workshops: Upcoming Policy Changes FAQ
Watch a Video of ODDS Director Lilia Teninty Answering FAQs About the Changes
Governor’s Executive Order

 

Meet Kelly Quinlan – Independence Northwest Customer Stories Project #2

Kellly has been an INW customer since 2008.

Kellly has been an INW customer since 2008.

Kelly Quinlan has a first-hand understanding of how Oregon brokerage services help in establishing and maintaining a good quality of life for adults with intellectual disabilities. A prolific writer, with over 50 short stories and author of a self-published book of personal memoirs, Kelly is a vivacious 36-year-old woman known for her bubbly personality and unique style of dress, which includes wearing legwarmers year-round. She loves spending time with her best friend, playing board games and making movies to post on youtube. Energetic, with a great sense of humor and a variety of interests, Kelly says, “There is a lot of flavor in my life right now!“

But about 7 years ago, Kelly’s life was different. She was on a waiting list for brokerage services, and though she was connected with some social services like Section 8 Housing and Social Security Income, she did not have access to individualized supports for individuals with intellectual disabilities. “There was not a whole lot going on–working on my stories—but that was it. I was lonely without having any friends,” she recalled. When she entered brokerage services in 2008, Kelly was surprised at the variety of supports available, and pleased with how dramatically her life was enhanced. She now receives training in independent living skills, assistance with communication due to hearing impairment, support with social skills, and help with medical management. She uses two independent contractors and contracts with a day support activities provider organization for community inclusion.   She describes her life as balanced and thriving, quite different from her adult life before receiving services. “If I just had funding for one thing, I don’t know what I would do. I would have to advocate and say, I need more funds for this,” Kelly says as she recounts her providers and lists her goals and support needs.   “It would be hard if I didn’t get help.”

Kelly has found the design of brokerage services flexible enough to access services catered to her specific support needs. Kelly has severe food allergies, so was thrilled to find a provider who helps her shop, read food labels, find recipes, and cook. In the past, if she accidentally ate something she was allergic to, she said, “I would get really sick. And it does take me a while to get back on my feet after I am contaminated with the food that I am allergic to.” A favorite recipe she discovered with her provider is a gluten-free vegan clam chowder that “tastes like the real thing, only with coconut cream and sweet rice flour.” This brokerage service “really helps me out,” she says. Another unique service Kelly has access through the brokerage is the ability to attend the national Turner Syndrome conference each year.   “I have Turner’s. I like to go to these conferences that happen every year. And the brokerage pays for that, which is really nice.” While Kelly saves money to afford a plane ticket and hotel room, her brokerage service plan covers the cost of her conference registration so that Kelly can network with hundreds of people affected by Turner syndrome and go to workshops and presentations given by healthcare providers and other professionals. Another part of her brokerage plan that Kelly states is very valuable to her is transportation services that allow her to get places she cannot access independently. The individualized services outlined in Kelly’s annual support plan are entirely unique, and as Kelly points out, different from other brokerage customers. “I live out on my own—not everyone I know lives on their own. Not everyone that I know has food allergies, not everyone I know has Turners, or the same kind of medical conditions. I don’t know anybody else that gets the same kind of services that I get,” Kelly says.

Part of Kelly’s busy schedule includes working at her uncle’s restaurant, Cheryl’s on 12th, where she spends about 15 hours per week.   “I’m a dishwasher, that’s basically my title,” says Kelly, laughing.   “I sometimes come out and help with washing down tables, bus tables, and sometimes I’m a hostess.” She says that she loves “working along side the people that work here…. to work with people that I’m familiar with. Most people know that I’m Eddie’s niece, so sometimes that’s when they really straighten up. And sometimes I do chuckle about that!” She prides herself on “the sense of accomplishment” that comes from helping at the restaurant. When asked what she likes most about her employment, she said, “Working. Just having a job. Being out in the community and contributing what I can do. And helping my uncle.”

Kelly is an avid user of social media. “I like posting all the stuff that I do, posting activities with On-the-Move, saying what I did at work… my family likes that I post things on Facebook so that they have a good sense of what’s going on.” She also posts personal memoirs and original creative writing on a self-publishing internet site, and makes short movies that she posts on her youtube channel. She observed that her interest in communicating her experiences through these different media increased as she has become more involved in her community, particularly through her community inclusion program. “When I started going to On-the-Move I thought, that’s interesting… this part is interesting to ME. And it’s something special that happened to me.” Having interesting, novel experiences that are independent from her family give her rich experiences that Kelly defines as key to a good quality of life.

When Kelly heard, in the spring of 2015, that there were possible cuts proposed that would negatively impact her brokerage and services, she decided to go to the state capitol to speak to her legislators directly. “It was really interesting, the building gave off the impression that I am big, large, and I mean business. I had never been there before. But inside it was more low-key and it felt like you can address your problems and someone will listen to you.” While there Kelly spoke to her representative about the importance of having people with disabilities present in the community, and how important it is to have community inclusion supports. “It’s good… being in the community with other people that are disabled. If you cut our programs, there’s not going to be any community living for people with disabilities.” She says she felt the advocacy effort was effective. “Oh, I definitely got some people’s attention. I was talking to a group of people!”

kelly3 capitol 225x300 kelly

Excited to continue with advocating for individualized services and support for adults with intellectual disabilities, Kelly has already planned another trip to Salem and is joining the Board of Directors of a local Portland nonprofit. She said she would make the following recommendations to anyone just entering the brokerage system: “I would definitely tell them about On-the-Move, I would tell them that if they have any medical issues then tell your PA. If you need assistance with financials, speak up, don’t be shy, because that’s what they’re there for. When I first started, I wasn’t quite sure what to ask, or what was even available. I wasn’t quite sure if I could get help with learning how to cook, and what kinds of things would help me out when it came to community, things like that. The medical stuff is especially important,” Kelly says, referencing transportation services, adds, “and going to places that I cannot get to.” Having access to services that are uniquely individualized to her specific needs and circumstances has been life-changing for Kelly. “Yes, it’s really important!” she says.

You can read Kelly’s stories on fanfiction.net (fanfiction.net/u/37688/kellyQ) and wattpad.com (wattpad.com/user/kellyq204) and see her videos on her youtube channel (youtube.com/user/kellyq204).

– Text by Molly Mayo

 

“Did You Get My Timesheet?”

Since the State of Oregon Department of Human Services began taking on Personal Support Worker and provider payment through its eXPRS system, one of the most common questions brokerages have received from providers is “Did you get my timesheet?”

There’s a relatively easy way for providers to access this information via eXPRS. ODDS’ Julie Harrison and her team have created a How To guide entitled “How to Find/View Plan of Care Service Claims”. Check out the guide by clicking here. You’ll learn how to read the eXPRS screens and determine where your payment claim is in the process. Be sure to bookmark this guide for future reference. (Of note: eXPRS refers to hours or miles keyed into its system as SDEs – Service Delivered Entries.)

One additional note: If you are sending invoices or timesheets via email, please be sure to use the billing@independencenw.org email address. If you are faxing invoices or timesheets, please be sure you receive a return confirmation that the fax was received.

Thanks for your continued partnership through the ongoing systemic changes. Your work is very much appreciated.

didyougetmytimesheet

PSWs: Did You Receive a Notice from the State Regarding Expired PEA or Criminal History Check?

The following mailer was just sent to all Personal Support Workers on file at Independence Northwest. We are posting it on our blog and Facebook page to ensure all PSWs are aware of our practices around expiring qualifications.

 

Dear PSWs,

DHS sent out a notice this week informing PSWs that one of two documents is set to expire:

  • The Provider Enrollment Agreement (PEA)
  • The criminal history check (CHC)

It appears that the state had some errors in their source data because we’re being inundated with phone calls from providers who got expiration notices  even though none of their credentials are near expiration.

Independence Northwest tracks PEA and CHC expirations and sends out reminders of our own to all PSWs whose CHC or PEAA is near expiration.  If you haven’t heard anything from us, you should be in good shape. DHS may update eXPRS in the future so that PSWs can view their own credentials, but until then feel free to call us if you’re unsure when your documents need to be renewed. Our goal is to give everyone plenty of lead time to do renewals so that no one experiences lapses in service or payment.

– The INW Team

 

 

Meet Henry Meece – Independence Northwest Customer Stories Project #1

This is the first of the Independence Northwest Customer Stories Project, an effort we’ve recently begun in collaboration with disability community leader Molly Mayo. We believe that hearing/reading the life stories of those who receive our services will deepen community understanding of the uniqueness of essential home and community-based brokerage services. As our system continues to wrestle with changes, we must keep the principles of self-determination front and center. There’s no better example of someone taking services and running with them than INW customer Henry Meece. You may recognize Henry from many of INW’s promotional materials. His face graces our Facebook page and several of our published documents. Henry is living quite the life and has a memorable story to tell!


 

Henry Meece has been brokerage customer since 2009. He uses brokerage dollars to purchase Day Support Activities/Attendant Care, Supported Employment and Relief Care. His Personal Agent is Carie Shumway.

Henry Meece has been a brokerage customer since 2009. He uses brokerage dollars to purchase Day Support Activities/Attendant Care, Supported Employment and Relief Care. His Personal Agent is Carie Shumway.

Henry Meece, a 25-year-old customer of Independence Northwest brokerage, can be found jam-skating at the local rink, paddling on a dragon-boat, competing in Special Olympics sports, snowshoeing, and snowboarding– when he’s not riding his skateboard to work. In March 2015, Henry was interviewed on ESPN after winning a gold medal in the 2015 X Games in the first unified dual slalom race, and in 2013 Henry’s athleticism took him to his birthplace of Korea for the Special Olympic World Games where he won a gold medal in slalom snowboarding. Henry has completed three marathons. He is proud of his athletic ability, and the interesting life that he leads. He thrives on a rigorous day-to-day schedule that he has shaped with the help of his mom, his brokerage, and his providers. He says his brokerage supports give him “something to do” and help him “stay active, make friends,” and lead an “independent life.” His mom says, “I would say of all the people we know, Henry is the most active.”

Henry was adopted by Nancy Newell and Ted Meece in 1990. His parents knew that Henry, an orphan from Korea, would probably have a disability. He began early intervention services at age 18 months and was in special education throughout school, graduating with a modified diploma when he turned 21. Although frequently in segregated classrooms, Henry experienced true inclusion in sports programs and “competed right alongside his peers” his mom states. But once school ended, without regular, structured activities, the family at first had no idea what Henry was going to do.

“Once a person is done with public school—there is nothing,” says Nancy. “It’s a very bleak outlook.” Luckily, due the advocacy of his mom and through the adult services he receives through  Independence Northwest brokerage, Henry is gainfully employed and leads an active, stimulating, and productive life, which includes participation in two different community-based Day Support Activity programs. “Henry is active and integrated with these programs, but if there weren’t these programs… where is the natural inclusion?” Nancy asks. She said that policymakers should be educated about the lack of resources for adults with intellectual disabilities. “I know people that don’t live in the Portland area,” Nancy says. “These programs don’t exist in other parts of the state, there isn’t an On-the-Move, there isn’t a Creative Goals Solutions—and it’s not just Portland that has people with disabilities. It’s alarming!” And 10% of people experience a disability, she points out. She wants policymakers to understand that funding for services is vital to the life of people with disabilities after high school. “Without the funding there are no programs. Even if you could private pay, what would be out there?”

Brokerage-facilitated supports have been instrumental in matching Henry to meaningful employment. Using supported employment services, Henry has been able to gain significant experiences building an employment resume, and as a result successfully obtained two part-time jobs. He has worked at a nonprofit brew pub for three years, and at a fitness center for the past year and a half. “I like everything,” Henry says about his jobs, which total about 10 hours per week and pay minimum wage. “I want to get the money,” he says, to put into a savings account.

Nancy and Henry appreciate how brokerage supports are uniquely individualized to each person. But such open-ended options have at times made the system challenging to grasp. “It’s great to have individualized systems, but there is no uniformity,” which can make things confusing, says Nancy. “It’s a wonderful system, but how do you know about it? We’ve learned as we go along, and the information can be very difficult.” Nancy has found dealing with employment issues especially challenging, because when Henry earns an income, it affects his Social Security benefits and requires detailed documentation. “Everyone should work if they want to, and everyone should work if they can. But there are a lot of reasons not to work,” says Nancy, referring to the complex rules around earning money while receiving Social Security benefits. Before Nancy had a clear understanding of the needed documentation, which requires writing a letter to Social Security and submitting all of Henry’s pay stubs each month, she says, “I felt like a fool—the college educated mom! …You know we are doing just a bit more than waving goodbye—we’re orchestrating. We’re like an air traffic controller keeping everything in the air and trying to have everything land smoothly. So I think it is very hard to carry all this information around… and if you have one lapse,” there can be dire consequences, Nancy points out, such as the entire loss of eligibility for much-needed benefits.

Nancy and Henry describe their experience with Independence Northwest brokerage as smoothly functioning and “highly efficient. Everything behind the scenes works. The relationship between the brokerage and the providers seems to work really well. I have never had to be involved in a billing issue. Henry has never been turned away because papers weren’t signed. The relationship between the brokerage and the providers has been very strong.” Additionally, Nancy adds, “the PA [personal agent] will sit down with Henry in a way that he understands. I can be involved or Henry can get to the PA independently.” Henry has chosen to use Independent Contractors, small local agencies, and larger organizations for various services as his needs have changed throughout the years.

Nancy and Henry have begun to talk about Henry living somewhere other than his parents’ home in the near future. “These are not journeys that other people I know have taken, and the move might look different for everyone,” with options such as living in an apartment, finding a roommate, moving to a group home, or discovering other supported living opportunities.” When asked what he thought about living somewhere else, Henry said, “Good, because my girlfriend is talking about it.”

“All clients, all families are different,” says Nancy. It is clear that Henry’s unique challenges and talents could not be met with generic, non-individualized services. “It’s frustrating and complicated, yet I think it’s wonderful that all these supports are in place.”

– Text and photo by Molly Mayo

 

 

State I/DD Director Recognizes Work of Brokerage Personal Agents in Latest Service Status Report

In her latest weekly message, Oregon Developmental Disabilities Services Director Lilia Teninty acknowledged the work of Personal Agents and Service Coordinators statewide:

“I would like to say thank you to all of the Service Coordinators and Personal Agents supporting people with I/DD and their families. Your hard work you do and your dedication to the people and families that you serve is greatly appreciated. You have been patient and persistent implementing all of the changes that have come your way and have managed to work through them while ensuring that the people you serve have the services they need to live in their communities.

The work that ODDS does would not be possible without you. You are the foundation of our system! You all truly make a huge difference in the lives of Oregonians with I/DD.

For those of us who benefit from the dedication of a specific Service Coordinator or Personal Agent, please be sure to convey your thanks and appreciation to them, too!”

 

 

Upcoming Public Hearings in Gresham and Portland Re: Potential I/DD Service Cuts

Oregon is well on its way to crafting a final budget for the next two years.  Right now, the word is that there will be cuts to programs for people with Intellectual and Developmental Disabilities (I/DD). As part of the process of gathering public input, the Ways and Means committee is traveling around Oregon in a roadshow, holding public hearings and inviting people to come speak to their priorities for state funding.

The Ways and Means committee needs to see the I/DD community, they need to hear the I/DD community, and they need to walk away from that roadshow knowing that people all over Oregon value services to people with I/DD!

We encourage anyone who is concerned about the future of supports and services for individuals with developmental disabilities to make attendance at these events a high priority!

See this press release from the Oregon Legislature to find a hearing location near you:

https://www.oregonlegislature.gov/courtney/Documents/JWMadvisory_LO.pdf

In the tri-county area, mark your calendars for:

Thursday April 16th in Gresham – Mt. Hood Community College 7:00 – 8:30 PM
Tuesday April 21st in Portland – PCC Rock Creek Campus 7:00 – 8:30 PM

We hope to see you there! Your voice matters!

Via Katie Rose, Executive Director of Oregon Support Services Association

 

Everyone Communicates! A Training for PSWs – April 27th, 2015 in Portland

Introducing “Everyone Communicates: A New Training for Personal Support Workers,” from the Oregon Home Care Commission. Learn strategies and techniques to promote communication partnering between individuals (of all ages and stages) who experience intellectual and developmental disabilities and their Personal Support Worker.

Topics Covered:

  • Communication is a basic human right.
  • Communication is key to self determination.
  • Your role in communication.
  • Communication is more than “speech.”
  • “Behavior” is communication.
  • Communication partner strategies.
  • Making it work: a take home activity.
(Note: This class focuses on communication. Use of low tech to high tech strategies is introduced.)

When:  Monday, April 27, 2015

Time:  9:00 – 1:00

Where: NW Portland

Holiday Inn Express
2333 NW Vaughn St

Portland, OR

Register Today!
Register Online through the Registry (OR-HCC.org).

Or by calling  1-877-867-0077  Option 2
Or send an email to Training.OHCC@state.or.us
 
Questions?  877-867-0077  Option 2

 

Resources for PSWs: April 1st, 2015 Changes to Provider Payment for Brokerage Services

Dear Personal Support Workers,

This is just a reminder that all services provided April 1st, 2015 forward must be entered into and paid out of the State of Oregon’s new payment system, eXPRS. You must have both a provider number and an eXPRS login in order to use eXPRS. Additionally, all PSW timesheets and invoices must show time-in and time-out for all hours worked. PSW-Domestic Employees MUST use the state’s new timesheet  and new mileage reimbursement form moving forward. PSW-Independent Contractors must ensure that their invoices continue to meet these guidelines developed by the state. (Note: all ICs are already meeting these requirements to be paid, so there are no new expectations listed here.)

Need training on the eXPRS system? We’re hosting several trainings here at INW on April 9th. Click here for details!

Additionally, the state’s payment system creates monthly utilization caps for the number of hours a customer can receive in a given month. Keep an eye on your mailbox this week for details on how this will affect service agreements with your customers.

If you encounter issues or have questions along the way, please communicate with our office. Working together, we will weather this next set of changes to the system. Thank you for the essential work you provide to our community!


The FAQ below was mailed to Personal Support Worker – Domestic Employees in early March.

When do the changes happen?
PSWs working with Independence Northwest customers must start using eXPRS for hours worked starting on April 1st, 2015. Effective this date, ALL brokerages and counties will be operating via eXPRS.

What do I need to make the transition?
All providers need two things:

  1. A provider number. Without a provider number you will not be able to work starting on April 1st, 2015. There are no exceptions.
  2. An eXPRS log-in so you can enter your hours.

What if I don’t have a provider number or eXPRS log-in?
If you don’t have a provider number, please call Rachel Kroll at our office immediately at 503.546.2950 or email her at rkroll@independencenw.org. If you don’t have an eXPRS log-in, please email dhs.servicedesk@state.or.us or call 503.945.5623.

What is this about time-in and time-out on timesheets?
You will no longer be able to show just the number of hours you work in a given day. Instead you will be required to show exactly what time you worked.

How will I submit my hours?
With your log-in you will be able to enter your time-in and time-out directly into eXPRS. It will do the math for you. At the end of the pay period you can print your timesheet from eXPRS and submit it to INW as you have in the past. All timesheets still require your employer’s signature.

What if I don’t have a printer?
PSW – Domestic Employees: If you do not have a way to print your timesheet out of eXPRS, you can copy your eXPRS hours onto the timesheet we mailed to you in early March and submit it to us.

What if I don’t have a computer or internet connection?
PSW – Domestic Employees: If you do not have a computer with an internet connection at your home and don’t have access to a public library, Independence Northwest will have a computer in our office available for you to use. Please contact us if you would like to access this option.

What if I don’t want to use the state’s payment system?
We want PSWs to be empowered to enter and track their own hours. However, if you are unable or unwilling to use eXPRS, an INW Personal Agent is required to perform data entry on your behalf. If you choose this option, you MUST check the box on your timesheets to authorize us to do this work. If you do not enter your own hours and then fail to check the box on the timesheet authorizing INW to do it for you, you will not get paid on time.

 


Additional Resources

INW has set up a webpage just for eXPRS transition resources. Visit www.independencenw.org/psw for links to the following:

  • State of Oregon eXPRS Training Video on YouTube
  • Copies of state-mandated timesheets with time-in/time-out feature
  • Copies of the state-created step-by-step training on how to use eXPRS
  • Links to key personnel to contact when you have questions
  • Links to payroll calendars
  • Links to state transmittals regarding PSW payment and documentation
  • A link to the eXPRS log-in page
  • More!

Potential Budget Cuts to Brokerage Funding – Your Help is Needed!

Distressing news out of the capitol: lawmakers may be looking to cut $140 million from human services in order to fund a budget “hole.”  The question is, what does a $140 million cut to human services look like?  Though plan hours are not likely to be cut, vulnerable areas include provider pay rates and Brokerage funding for Personal Agents.  Brokerage Personal Agents and direct support providers have worked to implement dozens of system changes over the past two years.  With these changes has come a lot of additional workload and responsibilities, which is already cutting into the bottom line: time spent with Brokerage customers.  Any reduction in funding is going to cut further into that time.

 

Now is the perfect time to flex your advocacy muscles.  Advocacy is defined as “the act of pleading or arguing in favor of something, such as a cause, idea, or policy,” and if you’re a human, chances are you’ve been engaging in advocacy your entire life.  Some people are certainly more comfortable speaking their minds than others.  The trick to being a good advocate isn’t about becoming a perfect speaker, it’s about finding the right message for you.  When you find a cause or idea that is true to your heart and soul, you will find that the words flow much more easily.

 

How have your Brokerage services helped you to live the life that you choose?  Please call, email, or visit your state representatives and senators, and let them know how important your Brokerage services are to you!  For more information, check out the Oregon I/DD Coalition’s special bulletin on the current need for advocacy.  You can find your legislators, and see the list of legislators on the Ways and Means Subcommittee on Human Services, the joint committee in charge of making legislative budget recommendations.  You can also get talking points and more information about each of the Coalition’s four priorities: Employment, restoring the Fairview Housing Trust, raising DSP wages, and funding Brokerage and county case management at 95%.  Each of the four priorities were selected because they fund the cornerstones of a full and meaningful life in Oregon’s communities. Even small cuts to the 95% Case Management funding mean losses for Brokerages from last biennium, at a time when workload has greatly increased.  Let your legislators know that overworked/underfunded PAs mean that you can’t get the services you want, when you want them.  Urge them to fund the Workload Model for Brokerages and counties at 95%!

 

– Katie Rose, Executive Director of Oregon Support Services Association

March 10th, 2015: Craft Night at INW

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Join us here at INW for Craft Night on Tuesday March 10th 2015 at 4:30PM! RSVP by calling 503.546.2950 or emailing Brenda at brenda@independencenw.org! This event is brought to you by Independence Northwest and UCP Connections.

Brokerage and Disability Advocates Testify to Oregon Legislative Ways and Means Committee

Ruth Geislinger

INW Brokerage Customer Ruth Geislinger Testifies at the  Capitol

On Thursday, February 19th, 2015, brokerage representatives once again went before a legislative committee to advocate for our services. This go round, advocates provided input to the Joint Ways and Means Committee. Independence Northwest customer Ruth Geislinger provided moving testimony about how important her services are to helping her live a full, independent life in the community. And brokerage association Executive Director Katie Rose educated lawmakers on the need for appropriate funding to maintain quality services as expectations and regulations increase workloads across the state. Additionally, Leslie Sutton, of the Oregon Council on Developmental Disabilities provided testimony on the Fairview Housing Trust Fund being removed from the Governor’s proposed budget; those funds had been earmarked long ago to provide housing opportunities for people with disabilities.

Other testimony on the video include our friends at the Oregon Rehabilitation Association, Edwards Center, FACT, the Oregon Council on Developmental Disabilities, county partners, and several other provider organizations, self-advocates, and family members.

Check out the full video here. Testimony from Leslie, Katie, and Ruth begin at 50 minutes.

 

 

INW and UCP Present Craft Night – Tues, Feb 10, 2015!

Join us here at INW for Craft Night on Tuesday February 10th, 2015 at 4:30PM! RSVP by calling 503.546.2950 or emailing Brenda at brenda@independencenw.org! This event is brought to you by Independence Northwest and UCP Connections.

 

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Join Self Advocates Taking Action Group This Friday 02/06/2015 at INW 2pm – 3:30pm

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Self Advocates Taking Action is a self-advocate group for people with intellectual and developmental disabilities. The group meets at Independence Northwest on the first Friday of each month from 2PM – 3:30PM. The next meeting is Friday, February 6th. This month’s agenda includes Employment First updates, Advocacy Party, a presentation by RideWise and information on Voting Rights. Questions? Contact Gayle Gardner at 503.239.3407 or Kaaren Londahl at 503.287.7946. See you there!

Portland Metro Area Brokerages eXPRS Start Dates for Personal Support Workers

Brokerages statewide are moving Personal Support Worker payments into the State of Oregon’s payment system, eXPRS, effective this year. Below is a listing of when Portland metro area brokerages will move into eXPRS:

UCP Connections: November 2014 (already active)
Community Pathways: February 2015
Inclusion Inc.: March 2015
Mentor Oregon: March 2015
Independence Northwest: April 2015
SDRI: April 2015

 

Oregon Offers Grants to Expand Provider Capacity for Employment Services to People with I/DD

From Mike Maley, ODDS Employment Coordinator:

Increasing provider capacity is one of the primary strategies of Employment First initiative. Today I have some exciting news to share in this area.

The Department of Human Services (DHS) has issued a Request for Grant Applications (RFGA). This RFGA provides up to $750,000 to be distributed for a number of grant awards. The purpose is to expand Oregon’s capacity to provide individual integrated employment services for individuals with intellectual and developmental disabilities (I/DD).

This RFGA will fund:

  • Creation of new provider organizations to provide individual integrated employment services; or
  • Expansion of services by existing provider organizations to provide individual integrated employment services in Oregon. Existing provider organizations may be those already in Oregon, or may be outside the state and willing to expand services into Oregon.

Anyone wishing to view this opportunity or wanting to submit an application can see this RFGA at: https://orpin.oregon.gov/. The ORPIN reference number is DHS-3942-15.

This grant will increase the number of qualified employment specialists that can provide Discovery, job development, job coaching and other key employment services with the goal that more individuals with I/DD will obtain, maintain, and advance in individual integrated jobs.

DHS may approve a range of grant awards, with no single award exceeding $150,000, for an initial grant term through June 30, 2016.

Each application must seek funding to expand the organization’s workforce by at least one full-time employment specialist. Applicants must show that they will:

  • Increase capacity of employment specialists in their new or current organization;
  • Train new employment specialists to provide, at a minimum, the following types of services: Discovery, job development, and job coaching services, consistent with established core competencies and other requirements of DHS or its program offices; and
  • Engage the Office of Developmental Disability Services (ODDS) through Community Developmental Disability Programs (CDDPs), Support Service Brokerages and Vocational Rehabilitation through its local field offices in the implementation of individual integrated employment services for individuals with I/DD.

Facility-based providers awarded grants in Oct. 2014 as part of the “Provider Organization Transformation Project” are not eligible for this grant.

Proposals are due by 3 p.m. Feb. 5, 2015. Any specific questions regarding this RFGA can be directed to John Gardner with DHS Contracts & Procurement: john.f.gardner@state.or.us or 503-378-3523.

Thank you all for your continued involvement, support, and advocacy for services to individuals with intellectual and developmental disabilities in Oregon. If you have comments or questions, please email them to employment.first@state.or.us.

~ Mike

 

Brokerage Association Announces Leadership Changes in 2015

From the Oregon Support Services Association:

In the spirit of the new year, the Oregon Support Services Association announces two changes in leadership. 

Larry Deal, Executive Director of Independence Northwest brokerage, has assumed the role of OSSA President. He follows in the footsteps of Margaret Theisen, whose tenure spanned the birth of the brokerage association and four incredible years of unprecedented growth and change.   We are deeply indebted and grateful to Margaret for her influential and principled leadership. Margaret passed the torch to Larry after the association’s Board of Directors meeting in December.  Larry brings with him 13 years experience in Oregon’s Support Services system, and a deep talent for innovation, communication, and partnership. Dan Peccia of Self Determination Resources Inc. and Bill Uhlman of Eastern Oregon Support Services Brokerage will continue in their roles as Vice President and Secretary/Treasurer respectively.

Additionally, the association will begin a transition from its first Executive Director. For the past year, OSSA has been led by the incomparable Kathryn Weit. Her advocacy, passion, and leadership has greatly furthered the mission of OSSA by promoting, assuring, and protecting the integrity of Support Services for adults with intellectual and developmental disabilities statewide. We’re excited to announce that beginning in February 2015, Katie Rose will assume the Executive Director role full-time. Katie will be leaving her position of six years as the Director for the Mentor Oregon Brokerage presently serving individuals in the greater Portland area. As OSSA Executive Director, she will report to the OSSA Board of Directors, which consists of the 13 directors of the Oregon Support Services Brokerages.

Katie can be reached at katierose@oregonsupportservices.org beginning February 1, 2015. Stay tuned for additional contact details.

If you’d like to learn more about the association, please visit www.oregonsupportservices.org.

January 29th/30th, 2015: Training on Customized Employment for Transition Students

Washington County Employment First, DHS Employment First Initiative, and the Oregon Council on Developmental Disabilities present three days of practical training on customized employment for transition-aged students. This training is for dedicated employment specialists, VR counselors, and others interested in supporting those with the most significant employment challenges. Employment Specialists must be certified as Employment Providers with Oregon VR and ODDS and have completed basic trainings on Discovery and Customized Employment. The Seamless Transition Pilot Discovery materials will be referenced during the two day training. Note: this is not for entry level job developers.

Following an initial 2-day training in January, participants will have the opportunity to work with Janet Stevely, Griffin-Hammis Associates in March around their specific students.

Participants will be expected to engage with transition student(s) during the course of study as practical application is required for completing the class. In addition, participants are encouraged to collaborate with their locale Employment First Teams and Seamless Transition Pilot projects.

WHEN:
January 29th – 30th, 2015; March 17th, 2015
8:00 AM – 4:30PM

WHERE:
Community Access Services
1815 NW 169th Pl #1060
Beaverton, OR  97006

COST:
Registration is $100 per person, payable to Community Access Services
*Approved Washington County participants are free.
Registration Materials here: Registration for Customized Employment Training

QUESTIONS?
Contact Tara Asai at taraasai@gmail.com

ABOUT JANET STEVELY
Janet is a Senior Consultant with Griffin-Hammis Associates working on the Entrepreneurship Bootcamp for Veterans with Disabilities, the LEAD Center Customized Employment Initiative, the Kansas Small Business Technical Assistance and Outreach Center, and various other customized employment projects.  For the past sixteen years, Janet has operated Workable Solutions, a consulting firm based in Ashland, Oregon.  She is a former special education teacher/transition specialist, and has worked on state and national technical assistance projects.  Janet is well versed in microenterprise development and an expert in optimizing public benefits having helped numerous individuals achieve their employment goals through Plans to Achieve Self Support (PASS).

When Will Personal Support Workers for Independence Northwest Customers Begin Using eXPRS?

By Ron Spence, Independence Northwest Operations Director

As many of you may have heard, the Oregon Office of Developmental Disabilities (ODDS) has taken a step back from its mandate that all payments to brokerage providers – Personal Support Workers and otherwise – be moved into  eXPRS starting in January of 2015. Brokerages have worked closely with ODDS throughout 2014 to help them understand the risks of moving into the eXPRS system before it’s truly ready and we’ve seen real partnership from state leaders in the last couple months on this issue. ODDS has valid reasons for wanting to get this thing launched once and for all (so does Independence Northwest – more on that soon); it’s a tribute to the new leadership that they listened to our concerns and agreed to develop a more sensible plan based on the realities of the situation, a plan that allows a gradual roll out between now and April of 2015. Some brokerages will enroll PSWs in January, some in February, some in March, and some in April.

Based on our evaluation of the current state of eXPRS, Independence Northwest has made the decision not to move its PSW payments into eXPRS until April of 2015.

If you’d like to learn more about our decision, stay tuned. We’ll be posting a more in-depth article on the topic this week. In the meantime, don’t forget to sign up for one of the eXPRS/PSW trainings happening in January 2015 in the Portland metro area.